Tool profile
Expensify: pricing and assessment
Expensify is one of the most widely adopted expense-report tools, known for SmartScan receipt capture and simple per-member pricing. The Collect plan targets small teams; Control adds policy enforcement and deeper accounting integrations (QuickBooks, NetSuite, Xero, Sage Intacct). Expensify Card usage and annual commitments are discounted separately — the card is advertised as saving up to 50%.
Best for: Small-to-mid US teams that want fast receipt capture and per-member pricing without an ERP-scale rollout.
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Expensify pricing
Collect $5/member/mo. Control is custom-priced, quoted as low as $9 per active member/mo. Individuals can use New Expensify free (unlimited SmartScan, send/receive money, chat). Annual commitments and Expensify Card usage are discounted (card: up to 50% off).
| Plan | Price | Notes |
|---|---|---|
| New Expensify (個人) | Free | Unlimited SmartScan, send/receive money, chat. Business features such as expense categorisation need a paid plan. |
| Collect | $5/member/mo | — |
| Control | Custom pricing (as low as $9/active member/mo) | Quote only — the $9 figure is a floor, not a self-serve price |
Source: www.expensify.com · checked: 2026-08-18 — prices change; verify on the vendor's own page before deciding.
How Expensify compares
Anyone weighing Expensify is usually weighing something else at the same time. Below are only the differences we could verify against a source.
Expensify vs Zoho Expense
Zoho Expense: Free for up to 3 users (20 receipt autoscans/user/mo, 5 GB storage, email support). Standard is $3/user/mo annual or $4/user/mo month-to-month; Premium is $5/user/mo annual or $6/user/mo month-to-month. Excludes local taxes.
- Issues cards: Expensify Yes / Zoho Expense No
Expensify vs Ramp
Ramp: Free plan at $0/user; Plus at $15/user/mo plus a team-size-based platform fee (20% off annually); Enterprise custom.
They match on every capability we verified — the decision comes down to pricing and fit.
Strengths and trade-offs
Strengths
- SmartScan receipt capture is fast and battle-tested at huge scale
- Low per-member entry price, and Expensify Card usage is advertised as saving up to 50%
- Collect plan billing counts every workspace member; Control bills only active users in a month
Trade-offs
- Control is quote-only, so the advertised $9 is a floor rather than a price you can sign up at
- Primarily an expense tool — procurement, bill pay, and travel are thinner than all-in-one platforms
- No Japanese regulatory compliance features — US/global focus
At a glance
- Website
- www.expensify.com
- Integrations
- QuickBooks Online · QuickBooks Desktop · Xero · NetSuite · Sage Intacct
- Capabilities
- JP Invoice System: not verified
- JP E-Bookkeeping Act: not verified
- Issues cards: Yes
- SOC 2: not verified
Other expense management options: Ramp · Navan · Zoho Expense · Rakuraku Seisan (楽楽精算) · Money Forward Cloud Expense (マネーフォワード クラウド経費) · TOKIUM (TOKIUM経費精算)
Frequently asked questions
- How much does Expensify cost?
- Collect is $5 per member per month. Control is custom-priced and quoted as low as $9 per active member per month. Individuals can use New Expensify free.
- Can we get Expensify cheaper than the list price?
- Expensify discounts annual commitments and Expensify Card usage — the card is advertised as saving up to 50%. Control pricing is quoted, so the discount lands in the quote.
- Does Expensify issue corporate cards?
- Yes. The Expensify Card is central to the pricing model — it is what unlocks the lower per-member rates.
Want to know if Expensify actually fits your requirements?
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