# Expensify: pricing and assessment > Expensify is one of the most widely adopted expense-report tools, known for SmartScan receipt capture and simple per-member pricing. The Collect plan targets small teams; Control adds policy enforcement and deeper accounting integrations (QuickBooks, NetSuite, Xero, Sage Intacct). Expensify Card usage and annual commitments are discounted separately — the card is advertised as saving up to 50%. Data retrieved: 2026-09-22 Best for: Small-to-mid US teams that want fast receipt capture and per-member pricing without an ERP-scale rollout. ## Expensify pricing Free for all members (New Expensify: unlimited SmartScan, mileage, expense reports and chat, no company approval needed). Collect is $5/member/mo. Control is custom-priced; Expensify's own estimate is from $9/active member/mo on an annual subscription with the Expensify Card, $18 without the card, and from $18 with the card or $36 without on pay-per-use. Annual commitments and Expensify Card usage are the discounts (card: up to 50% off). | Plan | Price | Notes | | --- | --- | --- | | Free (New Expensify) | Free | For all members, no company approval needed: unlimited SmartScan, mileage tracking, expense reports, personal card import, chat. Reimbursements, corporate card management and approvals start on Collect. | | Collect | $5/member/mo | Reimbursements (ACH), corporate card management, expense and travel approvals, travel booking, QuickBooks Online / Xero. | | Control | Custom pricing (as low as $9/active member/mo) | Quote only. Expensify's published estimate: annual subscription from $9/active member/mo with the Expensify Card, $18 without; pay-per-use from $18 with the card, $36 without. Adds NetSuite, Sage Intacct and QuickBooks Desktop. | Data retrieved: 2026-09-22 · Source: https://www.expensify.com/pricing — Prices change; verify on the vendor's own page before deciding. ## How Expensify compares Anyone weighing Expensify is usually weighing something else at the same time. Below are only the differences we could verify against a source. ### Expensify vs Zoho Expense Zoho Expense: Free for up to 3 users (20 receipt autoscans/user/mo, 5 GB storage, email support). Standard is $3/user/mo annual or $4/user/mo month-to-month; Premium is $5/user/mo annual or $6/user/mo month-to-month. Excludes local taxes. - Issues cards: Expensify Yes / Zoho Expense No Data retrieved: 2026-09-22 - [Full Expensify vs Zoho Expense comparison](https://agent-door.com/compare/expensify-vs-zoho-expense) ### Expensify vs Ramp Ramp: Free plan at $0/user; Plus at $15/user/mo plus a team-size-based platform fee (20% off annually); Enterprise custom. They match on every capability we verified — the decision comes down to pricing and fit. Data retrieved: 2026-07-23 to 2026-09-22 - [Full Expensify vs Ramp comparison](https://agent-door.com/compare/ramp-vs-expensify) ## Strengths and trade-offs ### Strengths - SmartScan receipt capture is fast and battle-tested at huge scale - Low per-member entry price, and Expensify Card usage is advertised as saving up to 50% - Collect plan billing counts every workspace member; Control bills only active users in a month ### Trade-offs - Control is quote-only, so the advertised $9 is a floor rather than a price you can sign up at - Primarily an expense tool — procurement, bill pay, and travel are thinner than all-in-one platforms - No Japanese regulatory compliance features — US/global focus Data retrieved: 2026-09-22 ## At a glance - Website: https://www.expensify.com - Integrations: QuickBooks Online · QuickBooks Desktop · Xero · NetSuite · Sage Intacct - Capabilities: JP Invoice System: not verified; JP E-Bookkeeping Act: not verified; Issues cards: Yes; SOC 2: not verified - Sources: [1] https://www.expensify.com/pricing [2] https://costbench.com/software/expense-management/expensify/ Data retrieved: 2026-09-22 Other expense management options: - [Ramp](https://agent-door.com/tools/expense-management/ramp) - [Navan](https://agent-door.com/tools/expense-management/navan) - [Zoho Expense](https://agent-door.com/tools/expense-management/zoho-expense) - [Rakuraku Seisan (楽楽精算)](https://agent-door.com/tools/expense-management/rakuraku-seisan) - [Money Forward Cloud Expense (マネーフォワード クラウド経費)](https://agent-door.com/tools/expense-management/moneyforward-expense) - [TOKIUM (TOKIUM経費精算)](https://agent-door.com/tools/expense-management/tokium) ## Related pages - [Best expense management tools](https://agent-door.com/tools/expense-management) - [Zoho Expense pricing and review](https://agent-door.com/tools/expense-management/zoho-expense) - [Ramp pricing and review](https://agent-door.com/tools/expense-management/ramp) - [Expensify vs Zoho Expense](https://agent-door.com/compare/expensify-vs-zoho-expense) - [Expensify vs Ramp](https://agent-door.com/compare/ramp-vs-expensify) - [Expensify alternatives](https://agent-door.com/alternatives/expensify) - [Ramp vs Navan](https://agent-door.com/compare/ramp-vs-navan) - [Best electronic contract & e-signature tools](https://agent-door.com/tools/electronic-contract) ## Frequently asked questions ### How much does Expensify cost? There is a free plan for all members, Collect is $5 per member per month, and Control is custom-priced — Expensify's own estimate starts at $9 per active member per month on an annual subscription with the Expensify Card. (expensify.com/pricing, retrieved 2026-09-22.) ### Is Expensify free? For individual members, yes: the Free plan includes unlimited SmartScan, mileage tracking, expense reports and chat, with no company approval needed. What a business pays for — reimbursements, corporate card management, approvals and QuickBooks/Xero sync — starts on Collect at $5 per member per month. (expensify.com/pricing, retrieved 2026-09-22.) ### How much does Expensify cost without the Expensify Card? On Control, twice as much. Expensify's published Control estimate is $9 per active member per month on an annual subscription with the card and $18 without it; on pay-per-use it is $18 with the card and $36 without. Collect is listed at $5 per member per month with no card condition stated. (expensify.com/pricing, retrieved 2026-09-22.) ### What does Expensify cost for a 10-person team? On Collect, 10 members at $5 is $50 a month before any annual-commitment discount. On Control, billing counts only members active that month, so 10 active members runs from $90 a month (annual, with the Expensify Card) to $360 a month (pay-per-use, without it) at Expensify's published estimates — the quote decides where you land. ### Can we get Expensify cheaper than the list price? Expensify discounts annual commitments and Expensify Card usage — the card is advertised as saving up to 50%. On Control the two stack: the annual-plus-card estimate ($9) is a quarter of pay-per-use without the card ($36). Control is still quoted, so the discount lands in the quote. ### Does Expensify issue corporate cards? Yes. The Expensify Card is central to the pricing model — on Control it is what halves the per-member rate. Expensify's plan comparison also lists third-party card feeds and reconciliation, so existing cards are not locked out. Data retrieved: 2026-09-22 --- Canonical HTML: https://agent-door.com/tools/expense-management/expensify