Tool profile

Expensify: pricing and assessment

Expensify is one of the most widely adopted expense-report tools, known for SmartScan receipt capture and simple per-member pricing. The Collect plan targets small teams; Control adds policy enforcement and deeper accounting integrations (QuickBooks, NetSuite, Xero, Sage Intacct). Using the Expensify Visa card halves the effective subscription price.

Best for: Small-to-mid US teams that want fast receipt capture and per-member pricing without an ERP-scale rollout.

Last updated:

Expensify pricing

Collect from $5/member/mo and Control from $9/member/mo at card-bundled rates (roughly double without Expensify Card usage).

PlanPriceNotes
Collect$5/member/mo (with card usage)—
Control$9/member/mo (with card usage)—

Source: www.expensify.com · checked: 2026-07-23 — prices change; verify on the vendor's own page before deciding.

Strengths and trade-offs

Strengths

  • SmartScan receipt capture is fast and battle-tested at huge scale
  • Low per-member entry price, halved further with Expensify Card interchange
  • Collect plan billing counts every workspace member; Control bills only active users in a month

Trade-offs

  • Card-discount pricing means costs roughly double if you don't adopt the Expensify Card
  • Primarily an expense tool — procurement, bill pay, and travel are thinner than all-in-one platforms
  • No Japanese regulatory compliance features — US/global focus

At a glance

Website
www.expensify.com
Integrations
QuickBooks Online · QuickBooks Desktop · Xero · NetSuite · Sage Intacct
Capabilities
  • JP Invoice System: not verified
  • JP E-Bookkeeping Act: not verified
  • Issues cards: Yes
  • SOC 2: not verified
Sources
[1] www.expensify.com[2] costbench.com

Other expense management options: Ramp · Navan · Zoho Expense · 楽楽精算 · マネーフォワード クラウド経費 · TOKIUM経費精算

Want to know if Expensify actually fits your requirements?

Describe your requirements once — AgentDoor's agents interview the vendors in parallel and return a shortlist scored against them.

We'll reach out at launch. No spam, ever.